The SKEMATIKO Approach

Info-Sheet      Mini-Guide

Managing timelines for a team of many different professions and functions is never easy. In not-for-profit organizations, the constraints of tight budgets and practically zero affordable, fitting solutions on the market, means that managers often turn to familiar but ill-suited tools like spreadsheet software to do their planning. It works, rather badly, but it works. For big events, you stitch together your Excel tables with adhesive tape, bring out those highlighter pens and get on that cellphone, to start hooking up with the dozens of staffers, volunteers, specialists, to fill the different timeshifts for your event. Excel spreadsheets are fine in their own field, but for managing a large event, really?..

Well, imagine a software tool that would build, along a single thread, from your client’s first sketches of the kind of event they have in mind, let you adjust it, send a credible cost estimate back to them (via e-mail, with PDF), allow you to invite your team, simply and without a single phone call, have them respond at their leisure, announce them in the system so you can build your event calendar, confirm their booking, advise them of how to get to the event, who their colleagues will be, and then let you build a final invoice, adjustable to the last detail, so your client gets billed for the real services and exact staff involvement, as it happened. That’s a lot more than any spreadsheet can do, already.

Well, that software tool exists, and we’ve created it pretty much just for you. It’s called SKEMATIKO. And along with the many above features, it also does a few more things that might interest you. For instance, it allows you to generate a custom report for the city authorities and law enforcement, to make sure everyone knows who is in charge should there be a problem as the various event timeshifts unfold. It also allows you to output the exact hours that your staffers (of whatever profession/function) worked during a given time span, to allow you to pay these fine people their due.

SKEMATIKO's great timesaving skills are available, on an affordable annual subscription basis, in English, French and German. Other languages later, if a demand is felt.

SKEMATIKO was initially crafted with the first-responder environment in mind, but it can actually be used in any sector where outside staff is contacted, to participate in various timeshifts on an event-by-event basis. Emergency staff, doctors, volunteers, concert roadies or stage crews, trainers for special events, etc. If your personnel involves specific time spans, for one day, two days or a month, with each profession paid a set flat fee (or not paid at all), you might save a lot of time using SKEMATIKO. We also provide the possibility of including or not, a given function on a particular report. For instance, your interns don’t need to show up on a customer’s invoice (unless they are paid, of course). And your material handlers don’t need to be listed on a report to the authorities, since they won’t actually be present on-site at the event. Lots of possibilities and a multitude of solutions. SKEMATIKO can even be adapted for some very specific uses, as it is constructed using a totally extensible and bulletproof architecture.

Contact us with any questions you or your planners might have.